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SOP

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SOP-PM-04 — Schedule & Milestone Management

Builds the schedule, tracks progress, and manages critical path and float.

Owner: PM GuildApprover: PMO DirectorVersion: 2.8Updated: 12/2/1969

1. Purpose

Deliver on time by planning, tracking, and adjusting the schedule proactively.

2. Scope

All projects.

3. Definitions

Critical path — The longest sequence of dependent tasks that determines project duration.
Milestone — A significant point or event in the schedule.

4. Roles & Responsibilities (RACI)

Activity	R	A	C	I	Cadence
Author schedule	PM	PMO Director	Team	Sponsor	Per project
Track progress	PM	PMO Director	Team	Sponsor	Weekly
Escalate slippage	PM	PMO Director	Sponsor, Team	Steering	As needed

5. Procedure

Build schedule from WBS with dependencies, resources, and durations.
Baseline the schedule with Steering approval.
Track progress weekly; recompute critical path.
Escalate slippage > 10% of remaining duration to the Sponsor within 2 business days.

6. Inputs & Outputs

Inputs

WBS
Resource plan

Outputs

Baselined schedule
Weekly status
Milestone report

7. Controls & Metrics

Metric	Target
Milestones delivered on baseline	≥ 85%
Escalations within SLA	100%

8. Exceptions & Escalation

Agile projects use sprint cadence with a rolling milestone plan.

9. Records & Retention

Record	Retention
Baselines	Life of project + 3 years
Status reports	3 years

SOP-PM-03
SOP-PM-06
SOP-PM-07

11. References

PMBOK 7

12. Revision History

See the Versions tab for the full change history maintained by the Auto-Doc Engine.

Document code: SOP-PM-04 · Aligned to PMBOK 7 Planning / Measurement. Controlled document — reproduction outside the UBC QMS requires the Quality Manager's approval.

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Frameworks

PMBOK 7

ISO 9001