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SOP-PM-03 — Scope, WBS & Change Control

Defines scope, decomposes work via WBS, and controls scope changes.

Owner: PM GuildApprover: PMO DirectorVersion: 3.0Updated: 11/17/1969

1. Purpose

Establish and maintain project scope with disciplined change control.

2. Scope

All projects.

3. Definitions

  • WBS — Work Breakdown Structure — hierarchical decomposition of deliverables.
  • Change request — A proposed change to the baselined scope, schedule, or cost.

4. Roles & Responsibilities (RACI)

ActivityRACICadence
Baseline scopePMPMO DirectorSponsorTeamPer project
Decompose WBSPMPMO DirectorTeamSponsorPer project
Assess change requestsPMChange Control BoardSponsor, TeamStakeholdersAs raised

5. Procedure

  1. Draft the scope statement including inclusions and exclusions.
  2. Decompose scope into a WBS with 5–10 day work packages.
  3. Baseline scope with the Steering Committee.
  4. Route every change through the Change Control Board.
  5. Update the baseline only after approval.

6. Inputs & Outputs

Inputs

  • Charter
  • Requirements

Outputs

  • Scope statement
  • WBS
  • Change log

7. Controls & Metrics

MetricTarget
Approved changes tracked in log100%
Scope creep events (unapproved)0

8. Exceptions & Escalation

  • Zero-cost, no-schedule-impact clarifications may be logged without CCB review.

9. Records & Retention

RecordRetention
Scope baselineLife of project + 3 years
Change logLife of project + 3 years

10. Related Documents

  • SOP-PM-04
  • SOP-SDLC-06

11. References

  • PMBOK 7
  • PRINCE2

12. Revision History

See the Versions tab for the full change history maintained by the Auto-Doc Engine.

Document code: SOP-PM-03 · Aligned to PMBOK 7 Planning / Delivery. Controlled document — reproduction outside the UBC QMS requires the Quality Manager's approval.

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Frameworks
PMBOK 7
PRINCE2
ISO 9001
CMMI-DEV